Society Keeper blog
Practical advice for running an association
Plain-language articles for committees on collections, accounts, AGMs and member service.
Collections
New Member Dues Collection: Getting It Right from the First Month
When a flat is sold or a new member joins, old dues and unclear start dates cause arguments for years. A step-by-step checklist for onboarding new members, settling previous dues and starting billing cleanly.
11 October 2026 5 min read
Accounts
A Simple Petty Cash System for Associations That Survives an Audit
How to set up a fixed petty cash float, record small expenses properly and top it up each month, so tea, bulbs and rickshaw fares stop cluttering your main cash book.
11 October 2026 5 min read
Governance
Record Keeping for Welfare Associations: What to Keep and for How Long
Receipt books, vouchers, minutes, contracts, member registers — a practical record keeping policy that tells your committee what to keep, where to store it, who is responsible and how to stop documents disappearing.
11 October 2026 4 min read
Communication
Choosing Resident Communication Channels: Board, SMS, Groups or Web
Not every message belongs on every channel. A practical guide to matching notices, reminders, emergencies and documents with the right way to reach members and residents.
11 October 2026 5 min read
Member service
Neighbourhood Security Checklist for Area Welfare Associations
A practical security checklist for area and sector welfare associations: street lighting, entry points, night patrols, CCTV, emergency contacts and keeping residents informed.
11 October 2026 5 min read
Apartments
Apartment Owners Association AGM: Agenda, Notice and Accounts Guide
How to plan and run a calm, productive annual general meeting for your apartment owners' association — notice, agenda, accounts to present, service charge decisions, minutes and follow-up.
11 October 2026 4 min read
Clubs & associations
AGM Financial Report: What Your Club Treasurer Should Present
The annual general meeting is where trust is won or lost. Here is what to include in the treasurer's AGM financial report, how to prepare it and how to handle questions.
11 October 2026 4 min read
Going digital
Smooth committee handover: why digital records make the change easy
When a new committee takes over, missing ledgers and unclear balances cause months of confusion. Learn how digital records make handover clean, with a checklist for both teams.
11 October 2026 5 min read
Feature guides
Member App OTP Login: Dues, Receipts and Complaints on Members' Phones
Tired of the same phone calls asking how much is due? Learn what members can see after logging in to the member app with their mobile number and an OTP, and how to roll it out.
11 October 2026 4 min read
Welfare associations
Preparing a Welfare Association Annual Report Residents Will Read
What to put in your welfare association's annual report for the general meeting, from the financial summary to complaints resolved, plus a simple timeline and a sample structure.
11 October 2026 4 min read
Collections
How apartment owners’ associations in Bangladesh can cut dues arrears
Most arrears are not caused by unwilling owners but by a collection process that makes paying harder than not paying. Six changes that consistently bring arrears down.
18 September 2026 3 min read
Accounts
Receipts & Payments vs Income & Expenditure: what your committee should present at the AGM
Two statements, two different questions. Understanding the difference helps committees answer members clearly — and avoid the most common AGM arguments.
14 September 2026 2 min read
Getting started
A practical guide to moving your society’s ledger from Excel to software
Switching systems is less about software and more about getting clean opening data. A step-by-step plan that avoids the classic go-live mistakes.
10 September 2026 3 min read
Governance
Maker-checker approvals: protecting association funds without slowing work down
One person records, another approves. A simple rule borrowed from banks that protects volunteers as much as it protects the money.
6 September 2026 3 min read
Product
Bilingual by design: why society software in Bangladesh must speak Bangla
An English-only system quietly excludes the very people who keep an association running. What “real” Bangla support means — beyond translated menus.
2 September 2026 2 min read