Skip to content
Field collection

Give your collector the whole ledger, not a receipt book

One handheld POS device: walk the road, see who owes what, take the payment and print the receipt on the spot. The resident gets an SMS; the office gets a clean, ledger-style daily report.

See it in a demo
  1. 1Open the dues list
  2. 2Pick the house, enter amount
  3. 3Take payment: saved
  4. 4Receipt prints
  5. 5Resident gets an SMS

How a collector collects

  1. 1

    Log in as collector

    A separate collector role: only collection screens, no editing accounts or deleting anything.

  2. 2

    See dues by road

    Which house or flat owes how many months and how much, listed road by road.

  3. 3

    Record the payment

    Cash, bKash or Nagad: pick the amount and method and save. The system applies it to the right bills.

  4. 4

    Print the receipt

    A numbered receipt on the device's thermal printer, with a QR code anyone can scan to verify it.

  5. 5

    Resident gets an SMS

    The moment it is saved, the resident gets an SMS, so there is proof even if the slip is lost.

  6. 6

    Reconcile at day end

    The treasurer counts the cash against the collector's daily collection report; the expected total is already in the system.

Uttara Sector 5 Welfare Association

Money receipt

Receipt noOF-000124
Date12/10/2026
HouseRoad 9/B, House 3
MonthOctober 2026
MethodCash
CollectorRahim
Total৳1,500

Scan to verify

Society Keeper

A receipt printed on the spot

Sized for thermal printers: association name, receipt number, house/flat, months paid, amount, method, collector and a QR code for verification.

  • Every receipt has its own serial number
  • Scan the QR to check it is genuine
  • Reprint any time; the number never changes

The day's account, like a familiar khata

Daily collections, dues, the cash book, and totals by road and collector, laid out like a ruled ledger book (khata) with totals. Print for signatures or export to Excel.

Daily collection ledger

Date: 12 October 2026Collector: Rahim · Road 9/B
#ReceiptHouse/flatMonthMethodTaka
1000124House 3OctoberCash1,500
2000125House 5Sep-OctCash3,000
3000126House 7/AOctoberbKash1,500
4000127House 11OctoberCash1,500
Total collected ৳7,500
Cash: ৳6,000bKash: ৳1,500
Collector's signature
Treasurer's signature

Dues ledger

Road 9/BAs of 31 October 2026
#House/flatMonths dueDaysTaka
1House 5October0–301,500
2House 9Aug-Oct61–904,500
3House 15/BJun-Oct90+7,500
4House 18Sep-Oct31–603,000
Total dues ৳16,500
Over 90 days: ৳7,5004 houses
Prepared by
General secretary

Cash book

October 2026Uttara Sector 5 Welfare Association
Receipts৳
Opening balance12,000
Monthly dues collected6,000
৳18,000
Payments৳
Security guard salary8,000
Electricity bill2,500
Closing balance7,500
৳18,000
Both sides agree ✓
Treasurer
President

Collection by road

October 2026All roads
RoadBilledCollectedDue
Road 9/B60,00052,5007,500
Road 1145,00042,0003,000
Road 1330,00024,0006,000
Total ৳1,35,000৳1,18,500৳16,500
Accountant
General secretary

Collection by collector

Date: 12 October 2026All collectors
CollectorReceiptsCashbKashTotal
Rahim46,0001,5007,500
Karim69,0003,00012,000
Total 10৳15,000৳4,500৳19,500
Cash to receive in hand: ৳15,000
Collector
Treasurer
So no taka goes missing

The resident is the witness

Every payment sends the resident an SMS, so cash cannot be taken without an entry.

Nothing can be deleted

Collectors cannot void entries; voids need approval and the record stays.

Daily cash check

Match the cash in hand with the daily collection report by collector and any gap shows up immediately.

Which device do you need?

Any Android handheld POS with a built-in thermal printer (such as Sunmi V2), or an ordinary Android phone with a Bluetooth thermal printer. Society Keeper runs in the device's browser and needs an internet connection.

We help you choose the device and set it up during the demo.

See it in a demo