100 features of Society Keeper
Grouped into 10 sections for your committee meeting. Download the PDF and print it.
1. Billing & charges
In Society Keeper the monthly bills raise themselves.
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1
Monthly auto billing
On a set day every house, flat or member is billed automatically.
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2
Your own charge heads
Service charge, guards, waste, water: as many heads as you need.
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3
Different rates
Set a different amount per house, flat or member.
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4
No double billing
The same bill is never raised twice in a month.
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5
One-time charges
Eid or event contributions for a chosen area in one go.
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6
Rule-based late fees
Late fees added by the rule you set.
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7
Approved waivers
No discount takes effect without a second person's approval.
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8
Bill adjustments
Correct a wrong bill with a record of who and why.
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9
Reverse a billing run
Undo a monthly run that went wrong, all at once.
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10
Advance payments
Money paid ahead is held and applied to the next bills.
2. Collections
In the office or in the field, every taka lands in one place.
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11
Six payment methods
Cash, bKash, Nagad, Rocket, bank and card.
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12
Transaction references
Keep the bKash or bank transaction number with the payment.
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13
Which bill got what
See exactly which bills each payment was applied to.
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14
One-page collection
Find the house or flat, see dues and record it right there.
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15
Collector role
Separate, limited access for field collectors.
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16
Recorded by collector
Every entry shows who collected it.
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17
Runs on a handheld POS
Society Keeper runs in the browser of an Android POS with a printer.
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18
Approved voids
Voiding a payment needs approval; collectors cannot void.
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19
Void reasons kept
Reason, time and person stay on record even after a void.
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20
SMS on every payment
The resident gets an SMS the moment payment is saved.
3. Receipts & SMS
Proof for every taka: on paper, on the phone and online.
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21
Automatic receipt numbers
Every receipt gets its own serial number.
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22
QR code on receipts
Each receipt carries a verification QR code.
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23
Online verification
Anyone can scan the QR to check a receipt is genuine.
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24
A5 receipts
For the office printer.
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25
80 mm thermal receipts
Sized for POS and thermal printers.
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26
Reprint
Reprint any receipt later; the number never changes.
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27
Monthly reminder SMS
A monthly nudge to members with dues.
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28
SMS settings
The association decides which SMS go out and when.
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29
SMS log
A record of every SMS sent, to whom and when.
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30
Receipts in the member app
Members see all their receipts on their phone.
4. Dues & collection reports
Who has not paid and for how long: Society Keeper shows it in one click.
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31
Dues list
What each house or flat owes.
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32
Dues aging
Dues split into 0–30, 31–60, 61–90 and 90+ days.
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33
Daily collection report
All of the day's collections in one list.
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34
By collector
How much each collector took today.
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35
By road
How much came from each road or area.
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36
By method
Cash, bKash, bank: how much by each.
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37
Excel export
Download reports to Excel.
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38
Dashboard
Collections, dues and collection rate on one screen.
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39
Collection charts
Month-by-month collections and method split.
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40
Monthly expense analysis
How much went to each expense head each month.
5. Accounts & vouchers
Full double-entry accounts, ready for audit.
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41
Double-entry accounts
Every transaction balances debit and credit.
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42
Collections post themselves
A payment posts to cash/bank and the member's account.
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43
Bills post to income
Monthly bills post to income and member receivables.
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44
Receipt vouchers
For other income.
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45
Payment vouchers
For expenses.
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46
Journal vouchers
For adjustments and special entries.
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47
Contra vouchers
Cash to bank or bank to cash.
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48
Suppliers and their bills
Supplier list, bills and payments.
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49
Maker-checker approval
One person writes a voucher, another approves it.
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50
Voucher numbers & print
Automatic numbers and a print with signature lines.
6. Financial reports
Every report your AGM and auditors ask for.
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51
Trial balance
Debits and credits of every head side by side.
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52
Ledger
Every transaction of any head by date.
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53
Cash book
Cash in and out.
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54
Bank book
Bank account in and out.
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55
Day book
All transactions of a day.
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56
Receipts & payments
Where money came from and where it went.
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57
Income & expenditure
Surplus or deficit for the year.
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58
Balance sheet
Assets, liabilities and funds.
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59
Member receivables
What members owe in total.
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60
Supplier payables
What is still due to suppliers.
7. Register & set-up
Moving from the khata to Society Keeper is easy.
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61
Areas & roads
Organised by road, block or zone.
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62
Houses
Details of every house.
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63
Flats/units
Flats or shops inside each building.
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64
Owners & residents
Profiles for owners, tenants and members.
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65
Club memberships
Member lists for clubs and associations.
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66
Member categories
Group members by type.
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67
Excel import
Bring in houses, flats, owners and residents in one go.
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68
Old dues import
Arrears from the old khata, from Excel.
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69
Editable chart of accounts
Shape the account heads your way.
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70
Opening balances
Cash, bank and dues on day one.
8. Complaint management
From the lift to street lights, every complaint tracked.
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71
Complaint categories
Water, power, security: your own groups.
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72
Resolution time limits
How fast each kind of complaint should be solved.
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73
Assign to staff
Hand a complaint to a specific staff member.
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74
Internal notes
Notes residents do not see.
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75
Photos
Attach photos of the problem.
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76
Conversation
Messages with the resident inside the complaint.
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77
Reopen
Residents can reopen a complaint that was not fixed.
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78
Resident rating
Rate the service once it is resolved.
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79
Complain from the app
Raise complaints straight from the member app.
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80
Status tracking
Residents see where their complaint stands.
9. Member app & website
With Society Keeper every association gets its own app and website.
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81
Mobile OTP login
No password to remember.
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82
See own dues
Which months are due and how much.
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83
Payment history
All past payments in one place.
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84
Install on the phone
Keep it on the home screen like an app.
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85
Several associations, one number
One mobile number for several associations.
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86
Own website
A separate website for every association.
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87
Notice board
Notices with pictures on the website.
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88
Committee & services
Committee list and the association's services.
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89
Gallery & documents
Photos and downloadable documents.
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90
Emergency numbers & contact
Emergency numbers, a contact form and an office inbox.
10. Control & usability
You decide who sees what and who can do what.
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91
Roles & permissions
A separate permission for every task.
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92
Ready-made roles
Admin, manager, accountant, collector, committee, auditor.
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93
Custom roles
Create new roles for your needs.
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94
Separate data per association
No one else can see your association's data.
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95
Bangla & English
Every Society Keeper screen in both languages.
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96
Bangla digits & taka
Amounts written the familiar way: ৳১,২৫,০০০.
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97
My menu
Everyday tasks pinned to the top as favourites.
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98
Arrange the menu
Reorder menu groups and items your way.
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99
Works on mobile & tablet
Usable on any screen.
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100
Khata-style print
Reports printed like a ruled ledger or T-account.
See which features fit your association in a demo